Administrative Assistant

Administrative Assistant

Job purpose: To provide assistance to staff and board members

Job Duration: 2020-10-05 – 2021-01-22 (16 weeks)

Hourly Wage: $15.00

Reports to: Program Director

Key responsibilities and accountabilities:

Encounter Jesus - Experience Transformation – Engage Others

1. Support the Program Director in the implementation of year-round initiatives

2. Research and aid in writing grants for the organization

3. Respond to emails and phone calls on behalf of the organization

4. Manage social media accounts, including postings. Respond to comments and messages

5. Oversee the financial filing and alert supervisors to potential problems

6. Help in the creation of an updated filing system

7. Aid in promotions and fundraising initiatives

8. Write and edit quarterly newsletters 

9. Manage the Salem Acres website

10. Update Salem Acres materials – including editing, dates, information, wording, etc.

11. Show a spirit of enthusiasm & encouragement

12. Maintain Christ-like leadership

13. Show wisdom and be safety minded in all activities

14. Aid in devotion times and prayer

15. Maintain the cleanliness of camp and work spaces

16. Read and uphold policies in the Staff Handbook

17. Communicate daily with the Program Director for assistance in the prevention/resolution of issues

18. Fully engage in events and activities

19. Actively look for improvements and efficiencies throughout the organization and communicate them to the Program Director and/or those interested

20. Maintain a willing attitude to help in additional reasonable matters as requested by the Program Director or Board of Directors

ADMINISTRATIVE ASSISTANT – PRIORITIES AND EXPECTATIONS (in order)

1. Set aside time to pray daily for Salem Acres Bible Camp. That it would be a light in this world and point to Christ; and that it’s needs and wants would be fulfilled through a patient expectation of God’s provision.

2. Check in with Program Director for monthly, weekly, and daily directives. Due to the nature and size of our organization, itineraries are subject to change upon the arrival of new information. Please be expectant and willing to have your scheduled tasks adjusted to meet the needs of the organization.

3. Check status of tasks on ClickUp. Update tasks as instructed. Complete tasks assigned to you.

4. Post relative, edifying, and community-building content on Salem Acres social media pages.

   1. Respond to any comments and messages

5. Process financial paperwork, such as: expense reimbursements, paycheques, utility payments, general ledger information, purchase requests, subscriptions, donations, etc.

6. File paper and electronic records in their appropriate locations.

7. Update, improve, and edit Salem Acres training materials and processes.